Important note: the following recommendation was approved by the Board of Supervisors on Dec. 13, 2016:
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: MEASURE K: Construction Contract with Federal Solutions Group, Inc. for the Serenity House Project (Project No. PC023)
RECOMMENDATION:
Measure K: Adopt resolutions:
A) Authorizing the Director of Public Works to execute subsequent change orders up to a maximum aggregate amount not to exceed $235,000, or 10% of the agreement amount; and
B) Authorizing the President of the Board of Supervisors to execute a construction contract with Federal Solutions Group, Inc., for construction of the Serenity House Project, for the term December 13, 2016 through December 12, 2017, in an amount not to exceed $2,350,000 (Base Bid $2,270,000, Add Alternative 1 $65,000, Add Alternative 2 $15,000); and
C) Authorizing an Appropriation Transfer Request to facilitate transferring $190,000 from Health System funds granted by California Health Facilities Financing Authority to the 8500B Capital Projects budget; Authorizing the Director of Public Works to execute subsequent change orders up to a maximum aggregate amount not to exceed $235,000, or 10% of the agreement amount.
BACKGROUND:
Your Board adopted Resolution Number 074784 on September 6, 2016, which adopted plans and specifications, including conformance with prevailing wage requirements, and called for sealed bids for the above referenced project.
DISCUSSION:
Behavioral Health and Recovery Services (BHRS) identified a need for a respite facility for people with mental health issues, who may need time away from their current living situations; and families of people with mental health issues whose family member’s mental health is deteriorating, but not to the point where they must be admitted to a hospital. Serenity House will provide a facility of respite where individuals with mental illnesses that are not an immediate danger to themselves or others can stay for a short period of time to stabilize and enter into long-term treatment as required.
Design elements of the project located in San Mateo on the San Mateo Medical Center Campus include interior and exterior renovations conforming to current building codes, onsite parking, perimeter fencing, gates, building system controls and associated appurtenances, lighting, communications, and video surveillance.
On Thursday, November 10, 2016 bids were accepted for this project and subsequently referred to this office for analysis and recommendation. The lowest responsible bid received was Federal Solutions Group, Inc. Therefore, we recommend award of the contract for $2,350,000 to the lowest responsible bidder:
Federal Solutions Group, Inc. 2440 Camino Ramon San Ramon, CA 94583
Staff has reviewed the work with Federal Solutions Group, Inc. and determined their bid accurately reflects the costs for this work.
A summary of the bids received is attached as Exhibit “A”. County Counsel has reviewed and approved the resolution and agreement as to form.
Approval of this action will contribute to the Shared Vision 2025 outcome of a Healthy Community by providing alternatives for adults with mental illnesses and/or substance usage issues to hospitalization or incarceration.
FISCAL IMPACT:
The term of this agreement is December 13, 2016 through December 12, 2017. The total amount of this agreement is $2,350,000. This project will be funded with Measure K funds, and Health System grant funds from California Health Facilities Financing Authority.
Measure K funding: $2,160,000
California Health Facilities Financing Authority Grant $190,000
Measure K funds are part of the FY2016-17 adopted Capital Projects budget (8500B). Attachment A: Bid Results
Exhibit “A” PUBLIC WORKS DEPARTMENT COUNTY OF SAN MATEO
Summary of Bids Received on Thursday, November 10, 2016 for the Serenity House Project:
Contractor Bid Amount
1. Federal Solutions Group, Inc. $2,270,000
2. Southland Construction $2,318,050
3. Sausal Corporation $2,379,400
4. Cal Pacific Construction $2,567,000
5. Southwest Construction and Property Management $2,814,000
6. Rodan Builders, Inc. $2,888,000
Important note: this is a copy of the official report -- item 61 on the Board's agenda.