Welcome to the Clerk of the Board website. The Clerk of the Board’s Office is a division of the County Executive’s Office responsible for several areas of governmental services comprised of the following major divisions: Board Agenda, Boards and Commissions, City Selection Committee, Assessment Appeals, Records Management, Administrative Services and acts as filing officer for Statement of Economic Interest forms.
Responsibilities
Board of Supervisors
The Clerk of the Board is responsible for publishing the Board of Supervisors agendas and preparing the minutes.
Assessment Appeals Board
The Clerk of the Board is responsible for processing the Applications for Changed Assessment as well as preparing the agendas and minutes for the Assessment Appeals Board and Hearing Officer.
Boards and Commissions
The Clerk of the Board is responsible for handling the recruitment, qualification and certification of the various appointments made by the Board of Supervisors. State law requires that the Clerk of the Board maintain a roster of membership and information for each County Advisory Board of Commission created by State Statue, County Ordinance or Resolution.
Ordinances
The Board of Supervisors adopts Ordinances which provide local rules and regulations specifically for the County of San Mateo. The Clerk of the Board is responsible for managing all of the Ordinance documents and maintaining the succession history of the Ordinances.
SEE BELOW FOR FORMS AND OTHER INFORMATION:
Form 700: Financial Disclosures/Conflict of Interest
The San Mateo County Assessor-County Clerk-Recorder’s Office, Clerk Division is the filing location for the following officials:
- San Mateo County Board of Supervisors, elected officials (Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, Treasurer-Tax Collector, County Counsel) and all County Department Heads
- San Mateo County Departments and Agencies (who are designated to file)
- School District
- Special District
- San Mateo County Boards and Commissions members
- Superior Court Judges and Commissioners
- City officials such as council members and city employees file with their respective City Clerks.
Form 700s are economic interest forms. The form safeguards against possible conflicts of interest and is part of a state mandate for elected officials to disclose income, investments, business positions, property holdings and gifts. Reporting an economic interest does not present a conflict. A conflict of interest arises when a government decision is made by an elected official that benefits their economic interests.
City Selection Committee
The Clerk of the Board serves as the secretary to the City Selection Committee which is comprised of all of the Mayors of the incorporated cities in San Mateo County who meet to appoint members to certain public entities.
Claims, Complaints and Summons
The Clerk of the Board accepts service of legal documents on behalf of the County of San Mateo, County Special Districts, and County Employees who are being served in their capacity as a County Employee. While the Clerk of the Board accepts service of these documents, the Clerk of the Board is NOT the official Custodian of Record.
The Clerk of the Board accepts claims against the County only via regular or certified USPS mail, FedEx or in-person at 500 County Center - 5th Floor, Redwood City, CA 94063. Email claims will not be accepted. Claims are investigated by the division of Risk Management.
Claims against the County are investigated by the division of Risk Management, and even though your claim is officially denied, you may receive a settlement. It usually takes 6 to 8 weeks to complete the investigation. For information on what is happening, call the County’s Liability Coordinator at (650) 363-4506. Wait at least three weeks before you call.
The Clerk of the Board accepts complaints from the public against any department, division or service within the County of San Mateo.
Public Records Act Requests (PRAs)
Public Records Act Requests (PRAs) must be made in writing to the Clerk of the Board. PRAs can be submitted via email to kboverio@smcgov.org and sgolestan@smcgov.org OR dropped off in-person or by mail to Clerk of the Board - 500 County Center - 5th Floor, Redwood City, CA 94063.